Read fund balances

A fund balance reflects the reviewed postings assigned to that fund. Use the fund view to understand which activity belongs to it and why.

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Open the fund

1. Go to Bookkeeping → Funds and select the fund.
2. Check its name, restriction type, and restriction note.
3. Check the period or date used for the displayed balance.
4. Review the fund’s transaction activity and open individual entries when you need their categories or explanations.

What changes the balance

Reviewed income, expenses, opening entries, and relevant journal activity affect the fund’s books. An imported purchase that has not completed review may still need work before it is reflected in financial reporting.

A fund is not a bank account

Several funds can share a checking account, and one fund can have resources represented across accounts. A $10,000 bank balance does not establish that $10,000 belongs to your Operating fund.

A balance is not a spending approval

Consider the fund’s restrictions and the church’s obligations before treating its balance as spendable cash. Budget remaining is a planning figure, not the same measure as fund balance.

If a number looks wrong

Check the date, starting balances, assigned funds, review status, and your access. See Understand bank and book balances.